6 - 10 months

Haute Route Project Manager Assistant (Stage Lausanne)

The Haute Route Project Manager Assistant will be working across the following events, within our Outdoor Sports team: https://www.hauteroute.org/ • Haute Route Dolomites 2019 (3 day event) • Haute Route Alpe d’Huez 2019 (3 day event) • Haute Route Pyrenees 2019 (7 day event) • Haute Route Alps 2019 (7 day event) • Haute Route Stelvio 2019 (3 day event) • Haute Route Ventoux 2019 (3 day event) • Possibly other events

Principales responsabilités

Haute Route Internal logistic assistant


Objective:

Manage before, during and after the events a permanent and temporary team of around 100 people per event.

The assistant will help the Project Manager across the following tasks:

 Hotel Management

• Be the main contact with hotels

• Manage invoices and payment follow-up

• Handle specific requests

• Updates Quotas

• Share and manage rooming lists

• Start hotel booking for the following year

 Coordinate HR permanent team

• Assist with the production of internal shared documents

• Assist with the rooming list production

• Assist with the preparation of presentations, staff roadbooks, printings and postages

 Coordinate HR temporary team

• Help with the team’s logistics to/from/on events

• Assist with local relationships and temporary event staff recruitment

• Assist with contracts and payslips

 Logistics before event and on event

• Attend events to be on-site support to the event Project Manager with all the Internal Logistics tasks: check hotels, prepare staff kits, welcome temporary staff and provide them support (expenses reimbursement for example)

• Assist with vehicle rentals

• Assist with meals’ organisation

• Assist with expenses and invoices processes pre and post-events

 Other

• Attend promo tours and other rider events periodically

This list is not exhaustive and you will be required to manage any reasonable tasks as and when required.

Note: This role will require frequent travel to national and international events.

Profil et compétences

PERSONAL SPECIFICATION:

· Fluent English

· Fluent French

· EU or Swiss National, or a relevant work permit

· Excellent organisational skills, self-motivated personality with the ability to work to tight deadlines, cope with event pressure and effective time management

· Excellent interpersonal and communications skills, both written and oral

· Good knowledge of the sports marketing industry, especially cycling

· Able to take instruction and work well within a small and hard-working team

· Good knowledge of computer software (Word, Excel, Keynote/Mac) etc

· Love of sport and outdoor events

· Driving licence essential

· Ability and willingness to travel extensively


DETAILS:

• A ‘Convention de stage’ or formal agreement through your educational provider is mandatory 
for non Swiss citizens

• You will be given a monthly allowance of 800 CHF

• 20 working days holiday for a 12-month internship, this holiday entitlement would be allocated on a pro-rata basis to 10 days for a 6-month internship

• For internships of 3 months or more we will reimburse the full cost of a CFF card. The card entitles you to a 50% discount on train tickets

• Normal office hours are between 0900 and 1800 however during the events or busy periods, you may be expected to work evenings and weekends

• Travel, accommodation and subsistence are covered for approved business travel, in line with current company policies

Comment postuler

Your

application MUST be in English, include a CV/resume, detail which intern role you are applying for, confirm your nationality/work permit status and tell us a little bit about yourself:

  • Give us an example of when you demonstrated excellent customer service
  • Give us an example of a time when you demonstrated your team spirit attitude
  • What sports do you enjoy and/or clubs are you involved in?

Make sure you answer each of the questions shown above, either in writing or in a video, then simply email your application to: [email protected]

Pré-requis

  • line darkSTART DATE: April 2019
  • line darkEU- SWISS NATIONAL
  • line darkFLUENT IN FRENCH, ENGLISH AND ITALIAN
  • line darkDRIVING LICENSE MANDATORY
  • line darkLOVE OF SPORT AND OUTDOOR EVENTS